- #SAVE A 2015 QUICKBOOKS FILE FOR MAC MANUAL#
- #SAVE A 2015 QUICKBOOKS FILE FOR MAC PLUS#
QuickBooks Desktop or Enterprise ACCOUNTANT editions only!. Tools that we might use, depending on the case: 
If there are any missing customers, vendors, or items – they can be re-created or imported using our previous export. you will probably have a much smaller and functional QuickBooks File! And that is it, 3-5 days sleepless nights later. We find these to be immaterial most of the time Effectively, there is a small margin of error that will carry over in 2018 for Inventory valuation errors due to corruption or miscalculations that QuickBooks made in the first place. cost, it is likely that Inventory Asset will be of as of, so we make a journal entry to adjust it to the previous numbers and then we reverse it as of. 
Then, because of how QuickBooks calculates COGS using Avg.Then, we adjust the inventory valuation by ITEM Value to be correct as of which requires an Inventory Value Adjustment (must be done in these two steps).We adjust the inventory valuation by ITEM QTY to be correct as of which requires an Inventory Qty Adjustment.We will then apply all the old A/R and A/P to get your Aging Reports and Pay Bills Screen functional just like before.In some cases (based on the client needs) we will import individual invoices, bills, and open payments
#SAVE A 2015 QUICKBOOKS FILE FOR MAC MANUAL#
We import all open A/R balances and open A/P balances by making we manual journal entries as of to make sure than all beginning balances for customers and vendors are ok. #SAVE A 2015 QUICKBOOKS FILE FOR MAC PLUS#
None of the reports are ever right, because we are missing open A/R and A/R Balances, plus Inventory is surely going to be off
We verify all the reports and check to see if the conversion did not get rid of any data from until today. In some cases we need to condense one year at the time this could take WEEKS to complete *** After the period copy completes, we make a backup of the new split file before we touch it *** If we are lucky, this only takes one try, and takes anywhere between 4 hours to 5 days, depending on the size of the file, and we leave it running in an independent machine – sometimes it errors out, and we have to try it on a different machine or perform the rebuild/verify functions again. Then we open the file with Quickbooks Enterprise ACCOUNTANT**** edition and create a Period Copy from until “today” – effectively deleting all transactions dated and older… *** At this point, this process takes anywhere between 4-16 hours, usually we have two team members on working together ***. 
We also export the entire customer list, vendor list, and item list in case we need to import it back in. We export ONLY All open Invoices, Open Bills, Open Sales Orders, and Open Purchase Orders dated or older in case we need to import any of the them back in. We create several reports that we export to excel, such as P&L, Balance Sheet, Inventory Valuation Summary, A/R Customer Summary, A/P Vendors Summary, Open/Uncleared Bank Transactions, Open Undeposited Funds, and others (based on circumstance) as of. We must then pick a START DATE, lets say, for example, it is which means that all data up to will be deleted. Once the file verifies and the balance sheet is balanced, we are ready to start the work. We run a verify to see if there is any corruption, perform several rebuilds and correct corrupted transactions. We have charged anywhere between $3,000 and $9,000 just because of the amount of possible things that can wrong during the process and the amount of attention we need to pay during the process… Anyway, we DO NOT recommend using the built-in condense feature because it doesn’t seem to really solve any of the issues listed above, so I am going to tell you EXACTLY what is it that we do, step by step: Now, we normally perform this work over 3-4 days for our customers (typically over the weekend to minimize down time) and while the file is being “condensed” the business will be WITHOUT QuickBooks for a couple of days. 
My personal recommendation is, to not have a company file no more than more than 1gb and no more than 20,000 active items/customers/vendors which means that you probably need to limit the history to “last year” and the current year and eliminate all inactive items/customers/vendors.
Constant errors and getting kicked out of the file. Inventory Asset, Inventory Offset Accounts, Inventory Valuation Reports, and/or Cost of Goods Sold do not seem to work correctly. “Unbalanced” Balance Sheet reports where the total debits do not match total credits. Data corruption, you see transactions with the wrong customer/vendor and/or item information seemed to have been crossed with other transactions. And when files are these large they become practically unworkable, these are the type of things that you experience: So, between 8-12 times a year, we get the request to condense some pretty large QuickBooks Enterprise files, usually larger than 1.5gb size (recommended limit for QuickBooks Enterprise).
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